One-time Payment Import Requirements

There are two types of One-time Payment Imports:

Those for existing customers (with Customer IDs)
For these import files, you provide the ReceivablesPro Customer ID and the amount and type of payment, and the system processes the payment using the default account for the payment type selected. (See About Default Payment Accounts in Chapter 6 for information about default accounts.)
Those for new customers (without Customer IDs)
For these import files, all required fields for a Customer and all required fields for a Payment must be provided and mapped.

After a successful import, all transactions are processed immediately and appear in the manage payments screen. (See Importing One-time Payments in Chapter 4 for more information about payment batches.)

You can locate the Customer ID for any customer, by viewing or editing a Customer Record. The Customer ID is located at the very top of the View Customer Details or Edit Customer Details screen, as shown:

You can also export your entire customer list, including the Customer ID for each customer. (See Exporting the Customer List in Chapter 6 for more information.)

One-Time Payment Import Requirements for Existing Customers
Required Fields	Optional Fields
Customer ID Payment Amount (enter as ‘0.00, as text, without the $) Payment Type (ACH or CC) ACH Type (PPD, CCD, TEL, WEB) Used only if Payment Type = ACH. (See Authorizing Echeck (ACH) Transactions for how to select the appropriate ACH Type.)	Invoice # PO # Description Payment Custom Fields

*NOTE: If you enter “CCD” as the ACH Type and there is no Company Name attached to the Customer Record the row will fail and the payment will not be processed.

You can include any combination of one-time payments in a single one-time Payment import.

For example, a single file can include rows for: An ACH payment for an existing customer, an ACH payment for a new customer, a credit card payment for an existing customer, and a credit card payment for a new customer.

One-Time Payment Import Requirements for New Customers
Required Customer Fields	Optional Customer Fields	Required Payment Fields	Optional Payment Fields
First Name Last Name	Billing Address 1 Billing Address 2 City State/Province Zip/Postal Code Country* Company Email Alternate Email Phone Alternate Phone Account # Website Shipping Address 1 Shipping Address 2 Shipping City Shipping State Shipping Zip Shipping Country Shipping First Name Shipping Last Name Shipping Company Shipping Contact Phone Shipping Contact Email Notes Customer Custom Fields	Payment Amount (enter as ‘0.00, as text, without the $) Payment Type (ACH or CC)	Invoice # PO # Description Payment Custom Fields
		If Payment Type = ACH, the following fields are required: Account Type • Enter “Checking” • Enter “Savings” Bank Name Bank Account Number Routing Number ACH Type (PPD, CCD, TEL, WEB) (See Authorizing Echeck (ACH) Transactions for how to select the appropriate ACH Type)
		If Payment Type = CC, the following fields are required: Credit Card Number Card Type • Enter “Visa" • Enter "Master" • Enter "AMEX" • Enter "Discover" Expiration Date (MM/YY) Billing Zip Code

*NOTE: If the Country field is unmapped or left blank, it will default to USA if a billing address is included. If you enter any required portion of the billing or shipping address (Address 1, City, State, Zip) all required portions of that address must be included or the row will fail.

**NOTE: If you enter “CCD” as the ACH Type and there is no Company Name provided for the customer, the row will fail and the payment will not be processed.

NOTE: The credit card added via a new customer payment row will be assigned as the default credit card. The bank account added via a new customer payment row will be assigned as the default bank account.

NOTE: You are required to provide receipts for all payments processed via ReceivablesPro.If you import an email address for the Customer, the system can do this for you. If you do not import an email address, be certain that you are collecting contact information and providing a receipt in some other way.

Next Section: Recurring Payment Import Requirements >